Planning the budget for a conference, AGM or company webcast can be one of the trickiest parts of organising an event.

Without industry experience, it’s often hard to know what equipment, crew or streaming setup you actually need, let alone what it should cost. We’ve heard this from a lot of clients over the years, which is exactly why we set out to solve it.

We’re pleased to announce that our new Event Production Planner & Cost Calculator is now live on the website, and it’s completely free to use with no login or data-capture.

The idea is simple. Rather than trying to guess your requirements from scratch, you answer a short series of questions about your event, things like venue size, audience numbers, whether you need live streaming, and what kind of presentation support you’re after. Based on your answers, the calculator recommends the right equipment, crew and streaming platform, along with an estimated budget to help you plan with confidence.

There’s no obligation to book anything, and no pressure to speak to a salesperson. It’s simply there to give you a genuinely useful starting point, whether you’re organising a conference, awards dinner, product launch, AGM or company town hall.

So what makes it reliable? The calculator draws on more than 20 years of hands-on experience delivering conferences, hybrid events and live webcasts throughout the UK. Every recommendation is based on real projects we’ve actually produced, not arbitrary figures, so what you get back is a genuinely helpful guide rather than a rough guess.

Of course, every event is unique, and things like venue access, rehearsal time, travel and internet connectivity can all shift the final number. That’s why we see the calculator as a great starting point rather than a fixed quotation. Once you’ve built your plan, our team is always happy to chat it through and put together a bespoke quotation tailored to you.

Oh, and if it’s your first time booking with us, you’ll also receive 15% off, so there’s never been a better time to explore what’s possible.

Ready to see what your event could look like? Try the Event Production Planner and Cost Calculator here.

Whether you’re planning a webinar, hybrid event, company webcast or live stream, the right production partner can make all the difference. At WaveFX, we help organisations create engaging online events that look great, run smoothly and keep audiences watching. If you’d like to chat through an upcoming project, we’d love to help.

Give us a call on 01223 505600 or email jamie@wavefx.co.uk for a friendly, no-obligation conversation about your event.